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Go Paperless: Using Mobile Forms Can Fatten Your Bottom Line

Use low-code platforms to build mobile forms. You'll save hundreds of thousands of dollars a year in costs and improve employee productivity.

A while back I wrote about how mobile forms can save you thousands of dollars a year by cutting costs for rekeying data, filing and storing papers, lowering real estate costs and improving productivity.

I've recently uncovered updated data on the costs of paper forms and how going digital can save you thousands of dollars. You might be surprised by what paper forms cost the average organization.

How Much Money You Can Save By Using Mobile Forms

You might be surprised by the amount of money that paper forms cost the average organization. “The Paperless Office: How Much You Can Save” offers great data on the lost productivity costs and high expenses that paper-based organizations face.

Lost Productivity Costs with Paper Forms

First, the article claims that employees spend up to two hours trying to find paper files each day, and managers might spend four hours per week on average looking for lost or misplaced information

  • Employees can spend up to 2 hours a day trying to find paper files.
go paperless searching for paper files
  • Managers can spend up to 4 hours a week looking for lost or misplaced information.

 

Administrative Expenses Associated with Paper Forms

Second, recording, moving, and storing paper forms is very expensive. Companies must pay for filing cabinets and extensive storage space. 

Consider the following chart from RecordNation. It shows that the cost of using paper forms can be 75% more than the cost of using digital forms

How much does this all add up to and how much can you save? Based on a business with 24 filing cabinets and 100 employees each making $15 per hour, the chart shows costs with a digital way to manage files, and without a way to manage them:

Cost Factor

Annual Cost

Paper Costs

$8,000

Filing Cabinet Costs

$8,433.73

Space (7 sq. ft. per cabinet @ $7.50 per sq. ft)

$1,265.04

Labor costs with single digital file manager

$30,240

Labor costs without file manager

$604,800

Total annual cost with digital management

$47,938.77

Total annual cost without digital management

$622,498.77

Source: Record Nations - "The Paperless Office: How Much Can You Save"

That's an annual cost savings of more than $570,000 for a small company!

Given the lost productivity and growing costs of file storage and maintenance, going paperless seems to be a no-brainer, provided you can go digital cost-effectively.

How to Go Paper Free and Build Mobile Forms without Breaking the Bank

Keep in mind that it’s easy to quickly and affordably build mobile forms that collect data. You can get all the benefits of going paperless even if you don’t have a high-powered development team or a sophisticated document management system.

.The best and easiest way to go paper free is to get the right mobile forms software builder to build forms for any mobile device. Mobile forms make it easy to find information and can eliminate these time- and money-wasting habits.

Alpha TransForm builds mobile forms to help companies go paperlessAlpha TransForm, a no-code app builder, is ideal for the task because it offers the development speed of mobile forms products with the power of low-code development platforms. Users can be confident they're building enterprise apps that will never run out of power.

Alpha Transform no code app builder creates mobile forms

Alpha TransForm is an affordable way for business users or developers to craft online or offline mobile apps in minutes that utilize the latest mobile features (camera, GPS, etc.) for fast, accurate data capture (think inspection forms, patient intake forms, etc.).

Alpha TransForm apps can be modified and updated in minutes, to quickly respond to business or field needs. The software also provides built-in app templates so you can simply customize an existing form to get started.

Learn more about Alpha TransForm and try it free with sample apps for 30 days.

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About Author

Amy Groden-Morrison
Amy Groden-Morrison

Amy Groden-Morrison has served more than 15 years in marketing communications leadership roles at companies such as TIBCO Software, RSA Security and Ziff-Davis. Most recently she was responsible for developing marketing programs that helped achieve 30%+ annual growth rate for analytics products at a $1Bil, NASDAQ-listed business integration Software Company. Her past accomplishments include establishing the first co-branded technology program with CNN, launching an events company on the NYSE, rebranding a NASDAQ-listed company amid a crisis, and positioning and marketing a Boston-area startup for successful acquisition. Amy currently serves as a Healthbox Accelerator Program Mentor, Marketing Committee Lead for the MIT Enterprise Forum of Cambridge Launch Smart Clinics, and on the organizing team for Boston TechJam. She holds an MBA from Northeastern University.

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The Alpha platform is the only unified mobile and web app development and deployment environment with distinct “no-code” and “low-code” components. Using the Alpha TransForm no-code product, business users and developers can take full advantage of all the capabilities of the smartphone to turn any form into a mobile app in minutes, and power users can add advanced app functionality with Alpha TransForm's built-in programming language. IT developers can use the Alpha Anywhere low-code environment to develop complex web or mobile business apps from scratch, integrate data with existing systems of record and workflows (including data collected via Alpha TransForm), and add additional security or authentication requirements to protect corporate data.

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