Taking 5S Audits Digital: A Free App to Get Started

5S Audits help businesses ensure work is performed efficiently, effectively and safely. Lean manufacturing involves the use of many tools to improve operational efficiency. Examples include 5S, kaizen, gemba, kanban, heijunka, and poka-yoke. While lean is often thought of as a manufacturing practice, many lessons can be applied to any business to improve results. Take for example, the practice of 5S, a foundational part of lean manufacturing because it focuses on a clean organized workspace.

5S - which often takes the shape of a "5S Audit" -- assesses workspaces to ensure maximum efficiency, worker safety, and less waste. An organized facility increases the likelihood that production will run smoothly. This 5S system, which began as a manufacturing method used by Toyota, focuses on putting everything in its proper place and keeping workspaces clean. The term "5S" comes from five Japanese words that represent a 5-step process for organizing spaces so work can be performed efficiently, effectively and safely: 

  • Sort (Japanese: Seiri)
  • Set in Order (Japanese: Seiton)
  • Shine (Japanese: Seiso)
  • Standardize (Japanese: Seiketsu)
  • Sustain (Japanese: Shitsuke)

The Alpha 5S Audit helps collect data from 5S audits, and turn it into actionable insights that can be shared around the organization.An unkempt space interrupts the production process with mistakes, production lags, and, worst of all, accidents. Implementing a 5S Audit for the workplace is one of the best solutions companies to do to solve these issues, along with addressing space management and inventory waste. 5S improves the overall function of a business by making it easier for people to work efficiently and safely by eliminating needless time wasting and on-the-job injury. Benefits of conducting 5S Audits regularly include:

  • increased productivity
  • lower costs
  • improved quality
  • increased worker safety
  • higher worker satisfaction.

A 5S Audit App You can Begin Using Today -  For Free

Once you decide to adopt a 5S Audit process, there are key questions to answer. How do you plan to capture the audit data and ensure a complete assessment is done correctly? How can you share the audit to important team members responsible for inventory, cleaning, equipment repair or employee safety? How will you measure improvements over time?

The Alpha Software 5S Audit App which helps companies begin a systematic approach for 5S Audits, including fast capture, sharing and reporting of the data associated with these audits. Using the Alpha 5S Audit App, companies will improve productivity, cut down on time and inventory waste, and decrease risk of employee injuries.

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About Author

Amy Groden-Morrison
Amy Groden-Morrison

Amy Groden-Morrison has served more than 15 years in marketing communications leadership roles at companies such as TIBCO Software, RSA Security and Ziff-Davis. Most recently she was responsible for developing marketing programs that helped achieve 30%+ annual growth rate for analytics products at a $1Bil, NASDAQ-listed business integration Software Company. Her past accomplishments include establishing the first co-branded technology program with CNN, launching an events company on the NYSE, rebranding a NASDAQ-listed company amid a crisis, and positioning and marketing a Boston-area startup for successful acquisition. Amy currently serves as a Healthbox Accelerator Program Mentor, Marketing Committee Lead for the MIT Enterprise Forum of Cambridge Launch Smart Clinics, and on the organizing team for Boston TechJam. She holds an MBA from Northeastern University.

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